Administrative Assistant – Records (Singapore)

About the role

Spruson & Ferguson Singapore is seeking an Administrative Assistant (Records) to support its intellectual property team. The role focuses on managing patent‑related documentation, tracking deadlines, and providing general secretarial support to ensure smooth client service.

Key responsibilities

• Prepare and edit official documents for submission to patent offices.
• Docket incoming official documents and monitor critical deadlines.
• Update internal tracking systems and send reminders to clients and attorneys.
• Draft general correspondence, invoices, and client communications.
• File patent forms using the Electronic Filing System.
• Monitor incoming and outgoing email traffic related to IP matters.
• Provide general secretarial and administrative assistance, including invoice preparation and client file management for patent attorneys.

Required profile

• 2–5 years of experience in an administrative function.
• Experience with patents or trademarks is advantageous but not mandatory.
• Strong time‑management and organizational abilities.
• Fluency in English and Mandarin or Cantonese (written and spoken) to liaise with regional stakeholders.

Required skills

• Electronic Filing System

What we offer

• Competitive annual remuneration, including a 13th month bonus and variable performance bonus.
• Global work environment with exposure to international colleagues.
• Comprehensive mentorship, training, and career development opportunities.
• Supportive, flexible, and inclusive workplace culture.