Administrative Executive

About the role

The Administrative Executive provides comprehensive administrative, secretarial and planning support to senior management and teams across assigned divisions. The role ensures smooth day‑to‑day operations, effective coordination of meetings, travel, expenses and office resources, enabling leaders to focus on strategic priorities.

Key responsibilities

• Manage senior leaders’ calendars, schedule meetings, appointments and off‑site engagements.
• Arrange travel, visas, accommodation and itineraries; process expense claims and purchase requisitions.
• Prepare and handle business correspondence, reports and documentation.
• Support staff with system access, procurement procedures and troubleshooting of administrative tools.
• Assist with onboarding and off‑boarding, maintaining accurate filing systems for legal and confidential documents.
• Oversee office assets, coordinate maintenance, repairs and office supply procurement.
• Organise departmental events, port tours and other functions, providing logistical support.
• Support annual budget planning and monitor departmental expenditures against approved budgets.
• Maintain team portals, email distribution lists and other departmental systems.
• Provide backup support to other divisions as required.

Required profile

• GCE ‘O’ or ‘A’ Level, or a Diploma in Business Administration.
• Proven experience in executive or senior‑level administrative support.
• Strong organisational skills with the ability to manage multiple priorities.
• Attention to detail and ability to handle confidential information.

Required skills

• Proficiency in standard office software and administrative tools.