Administrative Executive

About the role

We are seeking an Administrative Executive to provide comprehensive administrative support to our production, operations and management teams in a fast‑paced manufacturing environment.

Key responsibilities

• Maintain and update production records, reports and related documentation.
• Handle daily administrative tasks such as filing, data entry, document control and courier coordination.
• Process purchase requisitions, work orders, invoices and delivery paperwork.
• Track inventory of raw materials, consumables and office supplies.
• Organise meetings, prepare agendas and record minutes as required.
• Support production scheduling by updating work plans and communicating changes.
• Monitor attendance, overtime, leave applications and timesheets for production staff.
• Assist with onboarding paperwork and maintain records for quality, safety, maintenance and compliance.
• Liaise with suppliers, customers and internal departments to ensure smooth operations.
• Prepare reports, presentations and correspondence for management and support audit activities.

Required profile

• Strong organisational and time‑management abilities.
• Attention to detail with high data‑entry accuracy.
• Good communication and interpersonal skills.
• Ability to prioritise multiple tasks and meet deadlines.

Required skills

• Proficiency in Microsoft Office – Excel, Word, PowerPoint and Outlook.
• Experience with document control and record management.
• Basic knowledge of manufacturing processes.
• Familiarity with ERP systems such as SAP, Oracle or Microsoft Dynamics.

What we offer

• Competitive monthly salary ranging from SGD 3,700 to SGD 5,500.
• Full‑time, permanent position in a dynamic manufacturing setting.
• Opportunities for professional development and career growth.