Administrative Executive

About the role

JLL is hiring an Administrative Executive for an on-site position in Singapore. The role covers administrative, financial and maintenance support for a property, including resident applications, office records, petty cash handling and vendor liaison.

Key responsibilities

• Properly file documents and process residents' applications for facility use, access cards, updates to personal particulars, renovations and moves.
• Update and maintain data and building information and records.
• Keep stock and order office inventories.
• Prepare administrative reports and support the preparation and convening of council and general meetings of the Management Corporation.
• Issue receipts, manage deposit refunds and liaise with the HQ Accounts department on receivables and payables.
• Record all monetary transactions and close the daily accounts, handing over the money to the Condo Manager with receipts and banking slips.
• Attend to inquiries and complaints, and look after office accessories and equipment, liaising with vendors and suppliers for repairs and replacements.

Required profile

• At least two years' experience in clerical and administration.
• NITEC or diploma in business administration, accounting or hospitality management; a relevant qualification or Certificate in Office Skills may also be considered.
• Able to travel to the Northeast and West.
• Well-versed in oral and written communication, able to handle difficult conversations professionally, and able to work in a fast-paced environment.

Required skills

• Solid knowledge of current technology.
• Good knowledge of MS Office applications.