Administrative Executive – Property Management

About the role

The Administrative Executive provides comprehensive support to the Property Management Team, ensuring smooth day‑to‑day operations and high‑quality service to tenants and clients. This role combines office administration, lease coordination, and contract management in a professional real‑estate environment.

Key responsibilities

• Handle phone inquiries, type reports, file documents, and distribute correspondence.
• Schedule and coordinate meetings, special events, and tenant communications.
• Assist with lease administration, including tenant contacts, insurance information, and report generation.
• Prepare bid proposals, service contracts, and invoice coding for manager approval.
• Maintain office supplies, contract and insurance certificate records, and the property maintenance work‑order system.
• Track purchase orders, lease files, and contract expirations.
• Foster positive relationships with tenants, track service calls, and support monthly/quarterly management reports.
• Process staff hours, tenant bill‑back invoices, expense reports, meter readings, and check requests.

Required profile

• High school diploma/GED; Bachelor’s degree preferred.
• Customer‑service experience is a plus.
• Ability to follow direction, interact professionally with decision‑makers, and handle confidential information.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

What we offer

• Opportunity to work within a dynamic property‑management team.
• Professional development in real‑estate administration.