Assistant Vice President, Administration and Security

About the role

Mitsubishi UFJ Financial Group (MUFG) is recruiting an Assistant Vice President for its Singapore office at Marina One. The role oversees the daily operations of the Administration function and leads the management of physical security systems, reporting to senior management.

Key responsibilities

• Oversee daily administration operations: mailroom, records management, contract administration, invoice processing, corporate card administration, telecommunication services and asset management.
• Develop and improve administrative policies, procedures and controls, and drive digitalisation and process improvements to automate workflows.
• Set key performance indicators to monitor administrative service standards and accountability.
• Manage physical security systems (access control, CCTV, intrusion detection, visitor management, alarm monitoring) and develop and maintain security policies in line with regulations.
• Oversee access management for employees, contractors and visitors, investigate security incidents and coordinate with building management, vendors, law enforcement and authorities.
• Prepare management reports on administration activities, security incidents, compliance, risk mitigation, business continuity plans, budgets and expenses.

Required profile

• Bachelor's degree in Business Administration, Management or Security Management, or a related discipline.
• Minimum 5-8 years of experience in administration, facilities management, corporate services or workplace management.
• At least 3 years' experience in physical security management, project management, security audits and risk assessments.
• Prior exposure to banking or highly regulated environments is a strong advantage; experience managing large-scale workplace or security projects is preferred but not mandatory.

Required skills

• Strong knowledge of physical security systems (access control, CCTV, visitor management, alarm systems).
• Good understanding of operational risk management, business continuity and crisis response frameworks.
• Familiarity with regulatory compliance in banking and finance is helpful.
• Knowledge of procurement, contract management, vendor governance and budget administration is beneficial.
• Excellent written and verbal communication, stakeholder engagement, organisational skills and attention to detail.
• Proficiency in Microsoft Office, especially Excel, PowerPoint, Word and Teams.