Corporate Secretary & Administrative Assistant

About the role

We are looking for a versatile and proactive individual to support our investment management team in corporate secretarial and office administration functions. The role offers exposure to regulatory compliance, board documentation, and day‑to‑day office operations in a fast‑paced financial services environment.

Key responsibilities

• Assist in preparing and filing board resolutions and maintaining statutory registers.
• Develop and manage a secure filing system for physical and electronic corporate records.
• Process corporate invoices, perform basic bookkeeping, and provide secretarial support to senior management.
• Oversee daily office upkeep to ensure a clean, professional workspace.
• Monitor inventory levels, procure stationery and pantry supplies, and maintain stock records.
• Serve as the primary liaison for external vendors and service providers, coordinating office logistics.
• Handle general office correspondence, respond to inquiries, and support various administrative tasks.
• Perform ad‑hoc duties as assigned to enhance overall firm efficiency.

Required profile

• Fresh graduate or candidate with prior experience in corporate secretarial, office management, or administrative support.
• Fully bilingual in Chinese and English, able to read, write, and communicate effectively in both languages.
• Highly organized, detail‑oriented, and capable of working independently under regulatory deadlines.
• Strong sense of responsibility and a proactive attitude toward learning.
• Interest in corporate governance and investment‑management environments.

Required skills