Executive Assistant (C-Suite)

About the role

Frasers Property, a diversified multinational real estate group, is looking for an Executive Assistant to support its Senior Executive. You will provide personalized secretarial and administrative assistance in an organized and efficient way, working closely on a one-to-one basis to support the executive's day-to-day responsibilities and communication needs. The role also involves collaborating with colleagues and executives to plan, coordinate and distribute information in a fast-paced environment.

Key responsibilities

• Provide secretarial, clerical and administrative support, including complex calendar management, meeting coordination, travel arrangements, expense processing and memo drafting
• Manage and stay familiar with enterprise systems for invoicing and procurement
• Coordinate onboarding and offboarding logistics for new hires and departing employees
• Arrange business travel and ensure timely submission of related claims for approval
• Handle and safeguard confidential and sensitive documents
• Prepare professional PowerPoint presentations and visual materials for meetings and events
• Lead coordination of townhalls, corporate events and board meetings as required
• Maintain office supply inventory and act as first point of contact for correspondence and phone inquiries
• Plan and run internal team events such as conferences, team-building activities and year-end celebrations
• Carry out other ad hoc administrative tasks and projects as assigned

Required profile

• Diploma or Bachelor's degree in Business Administration, Office Management, Communications or a related field
• Minimum 5-8 years of experience providing executive, secretarial or administrative support to senior-level executives
• Proven ability to manage multiple priorities, maintain confidentiality and work in a fast-paced environment
• Excellent organizational and time management skills with strong attention to detail
• Strong verbal and written communication skills and ability to work independently with minimal supervision

Required skills

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Experience managing complex calendars, scheduling meetings, coordinating travel and preparing reports and presentations
• Ability to coordinate events, meetings and administrative projects