Executive Assistant

About the role

We are looking for a highly organized, proactive, and technology‑savvy Executive Assistant to support the Senior Director and members of the International Tax team. The role requires managing executive priorities, coordinating cross‑functional activities, and leveraging modern digital tools, including AI‑enabled productivity solutions, to drive operational excellence in a fast‑paced global environment.

Key responsibilities

• Manage a complex, dynamic executive calendar across multiple time zones, prioritising meetings and commitments.
• Coordinate domestic and international travel, preparing itineraries, logistics and supporting documentation.
• Prepare meeting agendas, briefing materials, presentations and executive summaries.
• Support departmental budget administration, vendor setup, purchase requisitions and invoice tracking.
• Maintain action‑item trackers, monitor progress against deadlines and support planning of key initiatives.
• Utilise Microsoft 365 and Copilot to streamline workflows, identify automation opportunities and ensure governance of AI tools.

Required profile

• Diploma or higher qualification in Business Administration, Management, Secretarial or related field, or equivalent experience.
• Minimum 6 years of administrative or executive support experience, including at least 3 years supporting senior leaders in a multinational organisation.
• Demonstrated ability to support leaders with regional or global responsibilities.
• Excellent written and verbal communication skills in English and high standards of professionalism, integrity and discretion.
• Strong organisational, stakeholder‑management and problem‑solving abilities.

Required skills

• Advanced proficiency in Microsoft 365 applications (Outlook, Teams, SharePoint, PowerPoint, Excel, Word, OneDrive).
• Experience with Microsoft Copilot or other AI‑enabled productivity tools.
• Familiarity with Oracle and Concur or ability to learn new enterprise systems quickly.