Executive Assistant

About the role

Sephora SEA's omni-channel business spans eight countries with more than 100 stores and is growing rapidly with new stores and channels. The company is looking for a highly organized, dynamic and proactive Executive Assistant to act as a trusted partner to the Vice President and leaders of the Strategic Committee, ensuring smooth operations, effective communication and support of key strategic objectives.

Key responsibilities

• Manage the VP's calendar, optimize time allocation and prioritize critical engagements
• Coordinate travel arrangements, including itineraries, accommodation and logistics
• Prepare and edit correspondence, communications, presentations and reports
• Manage and reconcile expense reports and use the accounting system for invoices, claims and budget documentation
• Attend meetings with the VP when required, take minutes and track action items
• Help develop presentations and materials for internal and external audiences
• Plan and run events, conferences, meetings and client engagements, negotiate vendor contracts and manage event budgets
• Organize cross-departmental workshops and offsites, and coordinate in-person and virtual meetings
• Facilitate communication between the VP and the Strategic Committee, prepare agendas and follow-up reports, and screen communications
• Handle sensitive information with discretion and act as a gatekeeper

Required profile

• Proven experience as an Executive Assistant supporting C-level executives
• Strong organizational and multi-tasking abilities
• Excellent written and verbal communication skills
• Ability to handle confidential information and attention to detail
• Flexibility to adapt to changing priorities and deadlines

Required skills

• Proficiency in MS Office (Word, Excel, PowerPoint)
• Experience with accounting and expense management systems is a plus
• Experience with Copilot and other AI tools is an advantage