Executive Assistant

About the role

LVMH is hiring an Executive Assistant in Singapore, within its Human Resources function (LVMH Beauty - BPC). The role centres on proactive time and task management, administrative and operational support, and internal and external coordination. The duties cover executive support, travel and expense management, meeting coordination, secretarial services, regional coordination, management visits and event logistics, and project assistance.

Key responsibilities

• Manage the calendar, correspondence and meeting schedules proactively, anticipating needs and optimising time
• Coordinate domestic and international travel and prepare expense reports
• Organise meetings, including complex cross-timezone and CxO-level ones, and take minutes
• Provide executive and secretarial support and support regional coordination with Asia markets
• Coordinate management visits and high-level meetings, including venues, logistics, catering and other preparations
• Assist with ad-hoc projects and special assignments
• Beauty Tech: finance administration (PO creation, vendor creation, invoice reception, settlement approval and payments), quarterly governance meeting decks, team events, market visits and office logistics
• Supply chain and logistics: travel and expense management from quotation to validation, event organisation with the purchasing team, and market visit agendas

Required profile

• 5+ years in executive support roles within multinational, fast-paced environments
• Excellent communication and interpersonal skills
• Exceptional organisation and prioritisation in complex environments
• High level of discretion, reliability and responsiveness
• Ability to work autonomously with anticipation and judgment

Required skills

• Advanced Microsoft Office (Outlook, Excel, PowerPoint)
• Collaboration tools such as Teams
• GenAI tools such as CoPilot and ChatGPT for recurring tasks