Executive Assistant & Office Administrator

About the role

The Executive Assistant & Office Administrator provides high‑level support to the Managing Director and senior leadership in Singapore while overseeing the day‑to‑day operations of the Changi office. This dual‑function role blends executive assistance with office management to ensure smooth business continuity.

Key responsibilities

• Manage and prioritise calendars for the MD and senior staff, resolve conflicts and flag urgent matters.
• Arrange domestic and international travel, including flights, accommodation, transport and detailed itineraries.
• Prepare schedules, reminders, presentations, documents and meeting materials to a professional standard.
• Act as primary liaison between executives and internal/external stakeholders, handling approvals, signatures and follow‑ups.
• Support planning and logistics for town‑halls, off‑sites, training sessions and team events.
• Oversee front‑desk duties, welcome visitors, coordinate refreshments and manage meeting room bookings with required technology.
• Handle incoming/outgoing mail, courier services and visitor access passes.
• Maintain office‑related information on Teams channels and manage vendor invoices and service contracts.

Required profile

• Exceptional organisational skills with the ability to juggle multiple priorities and deadlines.
• Meticulous attention to detail in scheduling, document preparation and follow‑ups.
• Strong written and verbal communication, comfortable interacting with C‑suite executives.
• High level of discretion and professionalism when handling confidential information.
• Proactive, resourceful and able to anticipate executive needs.

Required skills

• Microsoft Teams