Executive Assistant & Office Manager (Singapore)

About the role

The Executive Assistant & Office Manager will provide high‑level support to the Managing Director while ensuring the Singapore office runs smoothly. This dual role combines strategic administrative assistance with day‑to‑day facilities management in a fast‑paced, luxury‑travel environment.

Key responsibilities

• Manage the Managing Director’s complex calendar, schedule meetings with regional and global stakeholders, and coordinate travel logistics worldwide.
• Prepare, edit and proofread correspondence, reports, presentations, agendas and minutes, ensuring high‑quality executive communications.
• Process expense claims, reconcile invoices and maintain accurate financial records in line with company policy.
• Oversee office facilities, supplies, vendor relationships, maintenance, health‑and‑safety compliance and workplace logistics.
• Organise office events, team meetings, employee onboarding and visiting executive logistics.
• Utilise AI‑powered productivity tools such as Microsoft Copilot and ChatGPT to streamline workflows and create polished PowerPoint presentations.

Required profile

• Exceptional organisational abilities with a proactive, detail‑oriented approach.
• High level of discretion handling confidential information and projects.
• Strong communication skills, both written and verbal, in English.
• Ability to anticipate needs and resolve administrative issues independently.

Required skills

• Microsoft Office suite (Word, Excel, Outlook).
• Advanced PowerPoint presentation creation.
• Familiarity with AI productivity tools (Microsoft Copilot, ChatGPT).