Executive Assistant / Personal Secretary Manager

About the role

HL Bank Singapore is seeking a proactive Manager to provide high‑level personal assistance and secretarial support to the CEO, Heads of Department and senior management. The role combines executive calendar management, travel coordination, and operational support within a fast‑moving banking environment.

Key responsibilities

• Manage complex executive calendars, arranging internal and external meetings.
• Coordinate end‑to‑end travel itineraries, accommodation and logistics for senior leaders.
• Screen and prioritize incoming calls and communications, ensuring timely redirection.
• Draft, review and finalize official correspondence, memos, agendas and meeting minutes.
• Provide urgent operational support to department heads on matters requiring executive attention.
• Monitor office supply procurement and control costs.
• Coordinate daily operations with company drivers, including overtime claims and petty‑cash submissions.
• Plan and execute departmental events, town halls and internal training sessions.
• Maintain structured physical and digital filing systems for quick data retrieval.
• Review incoming documents for compliance before senior sign‑off.
• Prepare presentation decks, board papers and meeting materials to corporate standards.
• Conduct research and brief senior executives ahead of key meetings.

Required profile

• Strong organisational and multitasking abilities in a high‑pressure environment.
• Excellent written and verbal communication skills.
• Attention to detail and ability to maintain confidentiality.
• Proactive problem‑solving attitude with a customer‑service mindset.

Required skills