Executive Assistant & Team Coordinator

About the role

Amadeus is looking for a proactive Executive Assistant and Team Coordinator to support the Head of Airlines, Asia-Pacific (Travel Unit) and the regional Airlines leadership team. Based in Singapore and working across multiple countries and time zones, the role keeps the leadership team running smoothly, organizes team events and seminars, supports team training coordination and helps engage with senior airline customers.

Key responsibilities

• Manage the calendar, meetings, travel and priorities of the Head of Airlines APAC, including executive meetings with customers and partners.
• Coordinate leadership team routines: agendas, materials, minutes and follow-up of action items; prepare business review and executive presentation packs.
• Own the planning and organization of team building activities, seminars, offsites and team events, from concept and agenda to logistics, budget and follow-up.
• Support coordination of team training with Learning & Development teams: scheduling sessions, handling logistics and tracking attendance.
• Follow up on completion of mandatory and compliance training and Workday learning assignments, and share status with the leadership team.
• Support onboarding of new joiners and keep their onboarding plans on track.
• Coordinate logistics for customer-facing events and industry conferences.
• Process expense claims, travel approvals, purchase orders and invoices; track travel and event costs against budget.
• Act as point of contact for the team, handling confidential and commercially sensitive information with discretion.

Required profile

• Bachelor's degree or equivalent experience.
• 5+ years supporting senior executives in a regional or global environment.
• Proven experience organizing events, seminars or team programmes; experience coordinating training is a plus.
• Excellent organization, follow-through and stakeholder management, including with senior internal and customer executives.
• Strong English communication skills; an additional Asian language is a plus.
• Interest in the airline and travel technology industry.

Required skills

• Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint)
• Familiarity with Workday, Salesforce and AI productivity tools is an advantage

What we offer

• A global company with a hybrid working model
• Learning opportunities through on-the-job training, formal learning and day-to-day interaction with colleagues
• A caring, diverse and inclusive environment