Executive Assistant to CEO

About the role

We are looking for a highly capable Executive Personal Assistant to provide dedicated professional and personal support to our CEO/Managing Director across multiple business interests. This high‑trust, high‑ownership role requires exceptional organisation, meticulous attention to detail, and proactive problem‑solving in a fast‑paced, international environment.

Key responsibilities

• Manage a complex calendar, meetings, appointments and priorities.
• Provide executive support during international business travel, coordinating schedules, meetings, logistics and on‑the‑ground arrangements.
• Conduct research and fact‑finding across a broad range of topics, distilling findings into concise, accurate summaries.
• Track decisions, commitments and follow‑up items to ensure timely completion.
• Manage correspondence and assist with drafting communications where required.
• Handle confidential and sensitive information with a high level of discretion.
• Provide broader executive and administrative support as reasonably required.

Required profile

• Relevant professional experience in executive support or transferable backgrounds such as hospitality, premium service or other client‑facing industries; 5+ years of experience is welcome, but exceptional fresh graduates are also encouraged.
• Exceptional attention to detail, strong organisational skills and the ability to manage multiple priorities in a fast‑moving environment.
• Strong judgement, initiative, resourcefulness and a proactive approach to anticipating needs and solving problems.
• Highly trustworthy and discreet, with a strong sense of ownership when handling confidential matters.
• Excellent interpersonal and communication skills, able to engage professionally with senior executives and stakeholders from diverse cultures.
• Comfortable using modern technology, productivity platforms and AI‑assisted research tools, with the ability to verify important information.
• Willing and able to undertake international travel at short notice and work occasional hours outside standard business times.
• A valid driving licence is advantageous.

Required skills

• Excellent command of English, both written and spoken.
• Professional proficiency in Mandarin or Japanese, both written and spoken; proficiency in both languages or an additional Asian language is advantageous.