Executive Assistant to Managing Director (Business & Sales Support)

About the role

PU Prime, a global online trading platform serving retail and professional clients, is looking for a proactive, organised Executive Assistant to support its Managing Director, who is based in Melbourne, Australia. Based in Singapore, you will act as the main coordination point between the MD and regional teams across Sales, Marketing, Compliance, Operations, Finance, Dealing, Product and Technology. You will prepare bilingual updates in English and Mandarin and gain exposure to business planning, sales and marketing initiatives.

Key responsibilities

• Coordinate internal and external meetings, prepare agendas and briefing materials, take minutes and follow up on action items
• Consolidate daily and weekly updates, escalate urgent matters and draft emails, reports and memos on the MD's behalf
• Provide English-Mandarin interpretation and translation when needed, and work across international time zones
• Support business and sales: market and competitor research, management reports, proposals and pitch materials, campaign coordination and project tracking
• Keep abreast of regulatory updates with Compliance and understand client acquisition channels such as digital marketing, affiliates, CRM and email marketing
• Manage the MD's calendar, arrange venues and logistics, process expense claims and maintain confidential records

Required profile

• Bachelor's degree in Business, Finance, Economics or a related discipline
• 3-5 years of experience in financial services, banking, brokerage, fintech or a similar environment
• Experience in executive support, business coordination or a client-facing role with senior stakeholders
• Experience coordinating across multiple countries and time zones
• Business-level fluency in spoken and written English and Mandarin

Required skills

• Proficiency in Microsoft Office, especially Outlook, Word, Excel and PowerPoint
• Excellent written communication, minute-taking and summarisation skills
• Strong organisation, attention to detail and discretion

What we offer

• Direct exposure to senior leadership and international business operations
• Mentorship and learning across business functions
• Hands-on involvement in commercial initiatives and projects
• Opportunities to develop into sales, marketing, business development or another specialist function