Executive Assistant to Managing Director – Singapore

About the role

Our client, an established regional manufacturing organisation, is seeking an experienced Executive Assistant to provide dedicated support to the Managing Director. The role involves calendar management, travel coordination, meeting preparation and regional business support.

Key responsibilities

• Manage the MD’s calendar, meetings and appointments, proactively resolving scheduling conflicts.
• Coordinate international and regional travel, including flights, accommodation, visas and itineraries.
• Prepare meeting agendas, briefing materials and supporting documents.
• Coordinate board, leadership and external meetings and follow up on key action items.
• Process expenses and invoices accurately and promptly.
• Coordinate with regional teams across Asia on business priorities and follow‑ups.

Required profile

• At least 5 years of Executive Assistant / administrative experience, including 2+ years supporting an MD, SVP or equivalent senior leader.
• Experience supporting senior leaders in a regional corporate environment.
• Fluent Mandarin and English for regular communication with Mandarin‑speaking stakeholders.
• Strong organisation, coordination and stakeholder management skills.

Required skills

• Proficiency in Microsoft Office.
• Experience with virtual meeting platforms.