Executive Assistant to Senior Executive

About the role

As a key support to our Senior Executive, you will provide personalized secretarial and administrative assistance in an organized and efficient manner. Working closely on a one-to-one basis, you will handle a range of executive assistant tasks that support the executive’s day-to-day responsibilities and communication needs.

Key responsibilities

• Provide comprehensive secretarial, clerical, and administrative support to the Executive, including complex calendar management, meeting coordination, travel arrangements, expense processing, and memo drafting.
• Manage and maintain familiarity with enterprise systems for invoicing and procurement.
• Coordinate onboarding and offboarding logistics for new hires and departing employees.
• Arrange business travel and ensure timely submission of related claims for approval.
• Handle and safeguard confidential and sensitive documents.
• Prepare professional PowerPoint presentations and visual materials for meetings and events.
• Lead coordination efforts for townhalls, corporate events, and board meetings as required.
• Monitor and maintain office supply inventory to ensure operational efficiency.
• Serve as the first point of contact, managing incoming correspondence and phone inquiries with professionalism.
• Plan and execute internal team events, such as conferences, team‑building activities, and year‑end celebrations.
• Perform other ad hoc administrative tasks and projects as assigned by the manager.

Required profile

• Diploma or Bachelor's Degree in Business Administration, Office Management, Communications, or a related field.
• Minimum 5‑8 years of experience providing executive, secretarial, or administrative support to senior‑level executives.
• Proven ability to manage multiple priorities, maintain confidentiality, and work effectively in a fast‑paced environment.
• Excellent organizational and time‑management skills with strong attention to detail.
• Strong verbal and written communication skills, with the ability to interact professionally with stakeholders at all levels.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and other office productivity tools.
• Experience managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations.
• Ability to exercise sound judgment, discretion, and professionalism when handling sensitive information.
• Strong problem‑solving skills and the ability to work independently with minimal supervision.
• Demonstrated ability to coordinate events, meetings, and administrative projects effectively.
• Team‑oriented mindset with excellent interpersonal skills and the ability to collaborate across departments.
• Flexible, resourceful, and adaptable to changing priorities and business needs.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams