Executive Secretary

About the role

The Executive Secretary provides high‑level administrative and strategic support to senior management, ensuring seamless coordination of schedules, communications, and governance activities. This role acts as a trusted liaison between the executive team and internal or external stakeholders, handling confidential information with utmost discretion.

Key responsibilities

• Manage and optimise senior executives' calendars, appointments, and travel arrangements.
• Prepare meeting agendas, briefing materials, and follow‑up actions for Board, Exco, and leadership forums.
• Serve as primary point of contact for senior management, Board members, regulators, and external partners.
• Coordinate logistics and documentation for high‑level meetings and events.
• Maintain governance records in line with audit and compliance requirements.
• Handle sensitive information securely and ensure data‑protection compliance.
• Support process improvements across the executive office and assist with ad‑hoc projects.

Required profile

• Bachelor’s degree or equivalent qualification.
• 5–8 years of experience supporting senior executives, preferably in a banking or financial services environment.
• Strong organisational, time‑management and communication skills.
• High level of discretion, professionalism and attention to detail.
• Proactive, resourceful and able to work independently in a fast‑paced setting.

Required skills

• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Outlook