Executive Secretary – Senior Management Support

About the role

We are looking for a proactive Executive Secretary to provide high‑level administrative support to senior management. The role involves managing complex calendars, coordinating meetings, handling travel and housing logistics, and ensuring smooth day‑to‑day office operations.

Key responsibilities

• Manage senior executives’ calendars, schedule meetings, and prepare minutes in English and Chinese.
• Process procurement requests, verify invoices, and handle payment authorisations in line with internal policies.
• Coordinate housing for management secondees, including lease negotiations and maintenance.
• Organise HQ delegations, business visits, MOU signings and stakeholder engagements.
• Oversee the corporate travel desk, arranging flights, hotels, visas and managing vendor relationships.
• Plan and execute company events such as CSR initiatives and sustainability reporting activities.
• Provide general office administration, driver management, meeting logistics and act as backup secretary when needed.

Required profile

• Degree in any discipline.
• Minimum 3 years of experience in a secretarial or executive support role.
• Familiarity with Chinese business culture is a plus.
• Professional, meticulous, proactive and able to work under pressure.
• High integrity, strong work ethic and excellent communication skills.

Required skills

• Proficiency with Concur system.
• Experience using SAP (including basic CAPEX understanding).