Executive Secretary – Support Director

About the role

Provide efficient and effective support to the Director, handling both corporate and personal matters. You will be responsible for arranging travel, managing schedules, and ensuring smooth day‑to‑day operations.

Key responsibilities

• Plan, organize and arrange corporate and personal travel itineraries, including ticket, hotel, visa and transportation bookings.
• Travel with the Director up to four times a year to destinations such as Europe and Japan.
• Manage the Director's personal schedule, emails, phone calls and correspondence.
• Prepare and submit expense claims and keep expense records up to date.
• Update the Director on the status of issues before scheduled meetings and perform other ad‑hoc duties as required.

Required profile

• Local Polytechnic Diploma in any discipline.
• 1–2 years of related administrative experience.
• Good interpersonal skills and service attitude.
• Mature disposition with the ability to communicate effectively at all levels.
• Organized, meticulous and responsible.
• High level of initiative and ability to work independently.
• Willingness and ability to travel internationally.