Executive – Tenders & Contracts (Facilities Management)

About the role

We are looking for an Executive to lead the preparation, issuance and evaluation of tenders and contracts within our Facilities Management division. The role involves coordinating procurement activities, managing contract lifecycles and supporting cross‑functional teams to ensure timely and compliant submissions.

Key responsibilities

• Assist in drafting, issuing and evaluating RFQs, RFPs and tender documents.
• Conduct cost analysis, pricing and coordinate procurement specifications with internal users.
• Prepare and submit tender proposals with complete documentation, adhering to deadlines.
• Maintain contracts, track expiry dates, renewals, insurances, warranties and performance indicators.
• Manage the full tendering process from document review and bid planning to proposal development and submission.
• Collaborate with operations, M&E, cleaning, security, landscape, procurement, HR and finance teams to gather inputs for tender submissions.
• Prepare supporting materials such as project write‑ups, method statements, organisation charts and other documentation.
• Proofread and format proposal documents to ensure clarity, accuracy and compliance with internal policies.

Required profile

• Minimum diploma; preferably a bachelor’s degree in Quantity Surveying, Facilities Management, Marketing or a related field.
• 3‑5 years of experience handling IFM/FM contracts, tendering and contract administration.
• Confident presenter with good writing skills.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

What we offer

• A collaborative, fun workplace that values talent, hard work and teamwork.
• Opportunity to make a positive impact on the built environment.