Finance & Office Administration Assistant

About the role

We are seeking a Finance & Office Administration Assistant to support day‑to‑day finance, accounting and office operations in our Singapore office. The role involves handling invoices, payments, reconciliations and providing general administrative support to ensure smooth business processes. You will work closely with management, suppliers, customers and internal staff in a fast‑paced SME environment.

Key responsibilities

• Prepare and process customer invoices, credit notes, receipts and payment documentation.
• Record and maintain accounts payable and accounts receivable transactions.
• Follow up on outstanding customer payments and keep receivables records up to date.
• Verify supplier invoices and supporting documents before processing payments.
• Prepare payment requests and assist with bank payment processing.
• Perform bank and accounting reconciliations and maintain accurate accounting records.
• Assist external accountant/auditor with required documents and information.
• Support management with basic financial analysis and reporting.
• Handle incoming emails, correspondence and general enquiries.
• Maintain physical and digital filing systems for invoices, receipts and other documents.
• Coordinate pantry supplies, stationery, equipment and service providers.
• Arrange meetings, appointments, courier services and other office logistics.
• Maintain employee records and assist with HR administration, onboarding and off‑boarding.
• Liaise with building management, vendors and service providers as needed.
• Ensure confidentiality of company, employee, customer and financial information.

Required profile

• Diploma or equivalent qualification in Accounting, Finance, Business Administration or a related field.
• 1–3 years of relevant experience in accounting, finance or office administration.
• Basic understanding of accounting principles and bookkeeping.
• Ability to work independently and accurately in a fast‑paced environment.

Required skills