Food & Beverage Administrative Executive

About the role

The Food & Beverage Administrative Executive provides essential administrative and operational support to the F&B Service and Culinary teams at Pullman Singapore Hill Street. This position ensures smooth coordination of daily operations, events, and documentation, contributing to an excellent guest experience.

Key responsibilities

• Perform clerical and administrative duties for F&B and Culinary leaders.
• Assist in F&B operations to deliver exceptional guest services.
• Maintain organized filing systems and manage departmental documentation.
• Receive, document, distribute, and follow up on work requests according to SOPs.
• Prepare reports, presentations, meeting minutes, and other documents.
• Coordinate internal and external communication for the departments.
• Manage staff scheduling, payroll, leave applications, and related data.
• Support menu printing, signage, costing sheets, and promotional material updates.
• Ensure accurate maintenance of Banquet Event Orders, amenity requests, and staffing records.
• Assist in organizing training sessions for service and kitchen teams.
• Collaborate with Finance for month‑end closing, invoice processing, expense tracking, and budget monitoring.
• Maintain records of expenditures, supplier contracts, and purchase orders.
• Support F&B and Culinary events, promotions, and administrative projects while ensuring compliance with hotel policies and health‑food safety regulations.

Required profile

• Minimum 2 years of administrative experience, preferably in F&B or hospitality.
• Strong communication and organizational abilities.
• Detail‑oriented with the capacity to multitask in a fast‑paced environment.
• Service‑oriented mindset and proactive approach.
• Ability to work independently and as part of a team.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft PowerPoint.