HR Administrative Officer (6-Month Contract)

About the role

Maersk, a global leader in integrated logistics, is hiring an HR Administrative Officer for a 6-month contract. The role covers the end-to-end administration of onboarding, employment documentation, compliance requirements and employee records.

Key responsibilities

• Provide end-to-end onboarding administration, including new hire documentation, orientation scheduling and coordination.
• Prepare and issue employment contracts and related employment documentation.
• Coordinate work pass applications, renewals and related documentation.
• Arrange pre-employment medical examinations and other compliance requirements.
• Support interview coordination and recruitment logistics where required.
• Assist in compiling, analysing and reporting recruitment metrics and hiring data, and support Talent Acquisition initiatives through administrative and reporting work.
• Coordinate pre-employment requirements such as fingerprint registration and insurance enrolment, and onboarding logistics such as locker assignments and handovers with supervisors.
• Maintain employee records, personnel files, HR documentation and system data accurately and in compliance.
• Monitor probation timelines and coordinate probation confirmation evaluations with managers.
• Administer employee-related payments and programmes, and provide general employee administrative support and respond to employee queries.

Required profile

• Diploma or degree in Human Resources, Business Administration or a related discipline.
• Minimum 2 years of HR administration, People Operations, Recruitment Coordination or HR Shared Services experience.
• Experience supporting high-volume hiring and onboarding is advantageous.
• Ability to manage multiple priorities in a fast-paced environment and to handle confidential information professionally.

Required skills

• Familiarity with HRIS systems such as Workday is preferred.
• Proficiency in Microsoft Office, especially Excel, Word and PowerPoint.
• Knowledge of Power BI and Power Automate is an added advantage.
• Strong administrative and organisational skills with high attention to detail.