Kingsmen Coordinator - HR & Administration

About the role

A proactive administrative professional is needed to support project teams with procurement, document collation and operational tasks. The role covers meeting coordination, travel arrangements and reports, claims and courier services, and is based in the Singapore headquarters on a permanent basis.

Key responsibilities

• Provide administrative and on-site operational support to the project team
• Manage procurement, including purchase orders and invoice tracking
• Assist with tender submissions and document collation
• Coordinate meetings, prepare minutes and handle courier services
• Compile project reports, payment requisitions and claims
• Support event, activity and site visit coordination
• Arrange travel and visa applications for team members
• Maintain client and vendor databases using basic Oracle functions
• Assist with digital event coordination and sustainability initiatives
• Perform other ad hoc duties as required

Required profile

• Diploma in Business, Events & Exhibitions or a related field
• At least 2 years of coordination experience
• Strong coordination and interpersonal skills
• Strong verbal and written communication skills
• Self-motivated, independent and energetic
• Comfortable working in both office and on-site environments

Required skills

• Proficiency in MS Office applications
• Basic knowledge of Oracle