Lease Administration Executive

About the role

A dynamic real estate or lease management environment is looking for a Lease Administration Executive. You will be the backbone of the leasing operations team, keeping lease documentation, data and processes accurate and efficient. It suits a detail-oriented person who likes a structured environment and takes pride in administrative accuracy.

Key responsibilities

• Prepare, review and process lease agreements, tenancy documents and related correspondence accurately and on time
• Maintain and update lease records and databases so that information stays current and complete
• Track key lease dates such as commencement, expiry, renewal options and rent review schedules, flagging critical milestones to stakeholders
• Liaise with tenants, landlords, legal teams and internal departments to coordinate lease matters and resolve queries
• Help prepare lease summaries, reports and management presentations
• Support processing of rental invoices, security deposits and other lease-related financial transactions with the finance team
• File and archive lease documentation according to company policy and compliance requirements
• Assist with lease renewals, terminations and amendments to tenancy agreements
• Answer enquiries about lease terms and conditions professionally and promptly

Required profile

• Diploma or degree in Business Administration, Real Estate, Lease Management or a related field
• Prior experience in lease administration, tenancy management or a similar administrative role is preferred
• Strong organisational skills, attention to detail and ability to handle several tasks at once
• Good written and spoken English
• Proactive, reliable, able to work independently and in a team, and able to keep confidential information secure

Required skills

• Microsoft Office, especially Excel and Word
• Experience with lease management or tenancy administration software is an advantage
• Sound understanding of lease documentation and tenancy processes is an advantage