Management Assistant Officer, Chemical and Biomolecular Engineering

About the role

National University of Singapore is recruiting a Management Assistant Officer for the Chemical and Biomolecular Engineering department within the College of Design and Engineering. The role provides administrative and secretariat support to the Head of Department and covers departmental coordination, records management and liaison with academic staff and university offices. The posting starts on 11 November 2026 and is based at the Kent Ridge Campus.

Key responsibilities

• Provide administrative and secretariat support to the Head of Department, including calendar management, meeting arrangements and follow-ups.
• Coordinate administrative arrangements for academic visitors, including Training Employment Pass (TEP) applications, accommodation, documentation and related matters.
• Support the planning and coordination of departmental activities such as meetings, seminars, workshops and visits, and liaise with academic staff, visitors, university offices and administrative teams.
• Manage the Department Secretary's email account, ensuring timely dissemination of information and follow-up on enquiries and requests.
• Maintain departmental e-files, databases, directories, mailing lists and other administrative records.
• Assist with onboarding arrangements, including account and access requests and documentation, and coordinate with undergraduate, postgraduate, finance and other administrative teams.
• Monitor and follow up on outstanding administrative matters, and perform other administrative duties as assigned.

Required profile

• Diploma or general degree with 3-5 years of relevant administrative experience.
• Good communication and interpersonal skills, with integrity and discretion in handling confidential matters.
• Experience in administrative coordination or departmental operations is an advantage.
• Able to multitask, manage competing priorities and work with stakeholders at different levels.
• Meticulous, resourceful, able to work independently with strong follow-through, and able to handle challenges calmly and seek guidance when needed.

Required skills

• Proficiency in Microsoft Office applications and common administrative systems.