Management Assistant Officer - Research Supply Store

About the role

The incumbent provides administrative, operational and coordination support to the Research Supply Store within the Central Procurement Department. The role covers frontline counter work, inventory management, vendor liaison and preparation of standard operating procedures.

Key responsibilities

• Perform rotational shift frontline counter duties to receive and issue deliveries and attend to enquiries.
• Assist in inventory management, including stock replenishment, stock takes and the freezer programme, keeping adequate inventory levels.
• Monitor the yearly expenditure of the freezer programme contracts, reviewing monthly billings and resolving discrepancies.
• Process goods receipt transactions and verify users' purchases and chargebacks, ensuring compliance with procurement policies and guidelines.
• Liaise with vendors, stakeholders and finance on invoice-related matters.
• Prepare standard operating procedures and instructional workflows for supply store activities.
• Support testing of the Supply Store Inventory and Self-Checkout System when required.
• Carry out other related duties assigned by the supervisor.

Required profile

• Diploma in a related discipline.
• Prior experience in procurement and knowledge of SAP and Ariba systems is advantageous.
• Prior work experience in an academic environment is an advantage.
• Meticulous, well organised and able to manage priorities.
• Good communication and interpersonal skills, able to work in teams.

Only shortlisted candidates will be notified.