Office Administrator

About the role

CÉ LA VI Singapore is looking for an Office Administrator to run its corporate office and support the CEO directly. It is a 50/50 split between office administration and CEO support, within the Human Resources department at a global hospitality brand founded in Singapore.

Key responsibilities

• Office administration (50%): oversee daily office operations and keep the environment professional, organised and welcoming
• Manage stationery, pantry supplies, uniforms and gym passes, including purchasing, suppliers and office maintenance
• Welcome visitors, handle enquiries, manage meeting rooms and arrange mail, deliveries and couriers
• Maintain office records, contact lists and the fire evacuation register, and support evacuation drills and roll calls with building management and fire wardens
• Coordinate staff activities, celebrations, recognition initiatives, seasonal decorations and office announcements
• Support onboarding and training, printing, filing, expense records and general administration
• CEO support (50%): manage the CEO's diary, prioritise appointments, resolve scheduling conflicts and give daily schedule briefings
• Prepare meeting materials, review AI-generated meeting notes for accuracy, circulate agreed actions and follow up on deadlines
• Draft authorised correspondence on the CEO's behalf and arrange flights, accommodation, transfers and travel itineraries

Required profile

• Experience in office administration or executive support (hospitality experience is a bonus)
• Highly organised and detail-focused, able to balance competing priorities
• Discretion with sensitive information and confidence working with colleagues at all levels
• Clear, warm communication in writing and in person
• Ownership of tasks and ability to follow them through to completion

Required skills

• Proficiency in Microsoft 365 and Teams
• Comfortable using Copilot and other approved AI tools