Operations & Administration Executive

About the role

We are looking for a dependable Operations & Administration Executive to keep our Singapore office running smoothly. The role is hands‑on and cross‑functional, supporting logistics, procurement, inventory, office administration and HR activities as the business continues to grow.

Key responsibilities

• Coordinate procurement, inventory replenishment and supplier follow‑ups, and support stock forecasting.
• Manage export documentation, shipment requirements and liaise with freight forwarders, warehouses and couriers to ensure timely deliveries.
• Oversee shipping paperwork, courier coordination and fulfilment for both online and offline channels.
• Handle day‑to‑day office administration, including purchases, pantry supplies, IT equipment tracking and digital document management.
• Prepare operational reports, meeting minutes and follow‑up documents.
• Support HR processes such as onboarding, off‑boarding, interview scheduling and staff documentation.
• Collaborate with Operations, Production, Finance and Commercial teams to identify and resolve bottlenecks.

Required profile

• Strong execution focus with a track record of seeing tasks through to completion.
• Problem‑solver who can work independently and proactively raise issues.
• Excellent organisational skills and attention to detail.
• Ability to work collaboratively across multiple functions.

Required skills