Personal Assistant (Junior)

About the role

A highly organized, proactive and trustworthy Personal Assistant is sought to provide comprehensive administrative and personal support to a senior executive based in Singapore. The role covers both professional and personal matters in a fast-paced environment.

Key responsibilities

• Manage calendars, appointments, meetings and travel arrangements (local and international)
• Prepare meeting materials, presentations, reports and follow-up action items
• Handle emails, calls and correspondence with professionalism and confidentiality
• Act as gatekeeper and liaison between the executive and internal and external stakeholders
• Assist with personal scheduling, reservations, private appointments, travel, visa applications and accommodation
• Support personal errands and ad-hoc requests
• Track deadlines, priorities and key tasks; coordinate with vendors, service providers and partners
• Maintain filing systems for documents, contracts and records

Required profile

• Diploma or Bachelor's degree in Business Administration or a related field preferred
• 1-3 years of experience as a Personal Assistant or Executive Assistant, preferably supporting senior management
• Strong organization and time-management skills, with the ability to multitask
• Excellent communication skills; English and Mandarin proficiency highly preferred
• Integrity, discretion and professionalism
• Flexible and able to work outside standard office hours when required

Required skills

• Microsoft Office
• Google Workspace
• Common communication tools