Personal Assistant to Chairman – Family Office

About the role

The family office is seeking a highly organized and discreet Personal Assistant to support the Chairman in both business and personal matters. This position is ideal for an experienced executive support professional who thrives in a fast‑paced environment and values confidentiality.

Key responsibilities

• Manage the Chairman’s calendar, schedule meetings, and coordinate travel arrangements.
• Handle correspondence, emails, calls, and follow‑up actions on the Chairman’s behalf.
• Arrange domestic and international travel itineraries, including flights, accommodation, visas, and ground transport.
• Assist with personal, household, and lifestyle matters as needed.
• Liaise with internal stakeholders, external advisors, service providers, and business partners.
• Prepare presentations, reports, meeting materials, and expense documentation.
• Track key deliverables, appointments, and deadlines to ensure timely execution.
• Support event coordination, guest management, and special projects.
• Maintain accurate records, filing systems, and confidential documentation.

Required profile

• Bachelor’s degree or equivalent qualification preferred.
• Minimum 10 years of experience supporting senior executives, entrepreneurs, C‑suite leaders, or family principals.
• Exceptional organizational and multitasking abilities with strong attention to detail.
• Proven ability to handle highly confidential information with discretion.
• Excellent communication and stakeholder management skills.
• Ability to work independently, anticipate needs, and proactively solve problems.
• Flexibility to support occasional after‑hours matters and travel‑related requirements.

Required skills

• Proficiency in Microsoft Office and digital productivity tools.