Personal Assistant to the Founder/Senior Executive

About the role

A highly organized, proactive and trustworthy Personal Assistant is sought to provide comprehensive administrative and personal support to the Founder/Senior Executive. The ideal candidate is resourceful, detail-oriented and able to handle a wide range of responsibilities independently, keeping the executive's daily activities and priorities running smoothly.

Key responsibilities

• Manage the executive's daily schedule, appointments, meetings and calendar.
• Coordinate business and personal travel, including flights, accommodation, transport and itineraries.
• Handle email, phone calls and follow-ups on the executive's behalf.
• Organize meetings, prepare materials, take minutes and track action items.
• Assist with document preparation, administrative tasks, expense tracking and record management.
• Research, gather information and prepare reports or summaries as required.
• Liaise with internal teams, external partners, clients and other stakeholders.
• Handle personal arrangements, appointments and ad hoc errands when needed.
• Anticipate the executive's needs and resolve scheduling or administrative issues proactively.
• Maintain strict confidentiality over sensitive business and personal information.

Required profile

• Proven experience as a Personal Assistant, Executive Assistant or in a similar supporting role.
• Excellent organizational, time-management and multitasking abilities.
• Strong written and verbal communication skills in English.
• Strong attention to detail, problem-solving skills and ability to work independently with minimal supervision.
• High level of professionalism, discretion and integrity.
• Flexible and adaptable to changing priorities and occasional work outside regular office hours.
• Currently based in Singapore.

Required skills

• Proficiency in Microsoft Office and Google Workspace.
• Other productivity tools.