Procurement Executive

About the role

We are seeking a detail‑oriented Procurement Executive. You will be responsible for sourcing, vendor relations, purchase orders, and logistics. You will ensure timely and cost‑effective procurement of materials and services while maintaining compliance with company policies.

Key responsibilities

• Sourcing and purchasing of essentials at the best price and quality that are beneficial to The Club, in accordance with the Club's procedure.
• Process and issue purchase orders for all food & non‑food items.
• Assist in the daily receiving of items.
• Effective sourcing and negotiating with suppliers.
• Ensure Purchase Requisition (PR) is accurate; follow up on the approval process and PO closure.
• Follow up on daily PO and ensure all deliveries are fulfilled.
• Vendor and item creations.
• Liaise with the vendor, Chef, and business unit on delivery and daily operations issues.
• Arrange urgent orders for last‑minute events or increased reservations.
• Monitor open POs, update reports, and maintain filing.
• Perform any other duties as may be assigned from time to time.

Required profile

• Diploma or degree in Supply Chain Management, Procurement, Business Administration, or a related discipline.
• Minimum 2 years of procurement experience, preferably in hospitality, clubs, F&B, or service industries.
• Proven track record in tender management, contract negotiation, and vendor governance.
• Experience with procurement systems such as Tender Board, Sesami, NorthStar, or similar ERP platforms.
• Hands‑on experience in stock management, inventory counts, and audit processes.
• Effective collaborator and clear communicator across multiple functions.
• Proactive, organised, and able to manage multiple priorities under pressure.
• Positive working attitude and ability to work well under tight deadlines.

Required skills

• Tender Board
• Sesami
• NorthStar