Procurement Manager

About the role

The Central Procurement Department at NUS is looking for a Manager to administer its procurement scope of work. The role ensures procurement activities are efficient, compliant and aligned with organizational goals, requiring leadership, organizational skills and the ability to optimize processes to meet financial and operational objectives.

Key responsibilities

• Oversee the end-to-end procurement process and ensure compliance with policies, guidelines, procedures and audit requirements.
• Guide end users on procurement matters, including drafting requirement specifications, procurement documents and sourcing steps (direct contracting, Invitation-To-Quote, Invitation-To-Tender).
• Review and approve procurement publications, evaluate and recommend on them, and clarify contractual, financial and vendor issues.
• Lead, mentor and guide staff under direct reporting line; develop training materials, content (e.g. EDM, circulars) and training sessions.
• Establish guidelines, workflows and procedures aligned with organizational policies.
• Use data analytics to review procurement trends, identify cost-reduction opportunities, strategic sourcing and process improvements.
• Report procurement risk analytics on non-compliant activities to the Risk Committee.
• Liaise with the NUS team on system access and issues, and with auditors and the Head of Procurement on audit gaps and controls.
• Work with vendors, IT, Safety, Operations and end users, and coordinate with suppliers and Finance on invoices.

Required profile

• Bachelor's degree or equivalent in a related field.
• Minimum 6 to 7 years of relevant experience, including at least 2 years in a managerial role.
• Prior experience in a research or academic environment with procurement knowledge is advantageous.
• Meticulous, organized, able to manage a team, prioritize and multitask, with strong interpersonal skills.

Required skills

• Proficiency in general software such as Microsoft Office and data analytics tools.
• Familiarity with SAP Ariba is advantageous.