Project Administrative Executive - Lift Projects

About the role

EM Engineering Pte Ltd, an engineering and construction company specialising in lift installation, maintenance and repair, is looking for a Project Administrative Executive. The role covers cost control, tendering and procurement, progress claims, contract administration and project documentation for lift supply and installation projects.

Key responsibilities

• Prepare cost estimates and project budgets, develop and manage Bills of Quantities (BOQ), monitor costs and prepare cost reports and cash flow forecasts.
• Work with the project team to identify risks and implement mitigation measures.
• Support tendering from preparation to award of subcontractors and suppliers, and evaluate quotations.
• Prepare and submit monthly progress claims, evaluate subcontractor claims and certify payments, manage Variation Orders and support EOT and cost claims, and finalise project accounts.
• Ensure compliance with contract terms, handle subcontractor performance, disputes and negotiations, and maintain contract documentation.
• Maintain a document control system for contracts, drawings, submissions and correspondence, prepare meeting minutes, keep an organised filing system and coordinate with project teams and stakeholders.

Required profile

• Diploma or degree in Quantity Surveying, Construction Management, Engineering or an equivalent discipline.
• At least 3 years of relevant experience in construction projects, preferably in lift/elevator projects; experience with lift suppliers or vertical transportation projects is an advantage.
• Good communication, coordination and negotiation skills, strong documentation and organisational skills, and the ability to manage multiple functions.

Required skills

• Strong knowledge of cost control and contract administration.
• Proficiency in Microsoft Excel and contract documentation and reporting tools.
• Familiarity with FIDIC, SIA and PSSCOC contracts, and knowledge of BCA, MOM, SCDF and lift regulations, are advantages.