Project Officer (Project Coordination, Event Management, Administration)

About the role

This is a joint appointment between the Global Asia Research Centre (GARC) and the Mining Mineral Life project at the Nanyang Environment and Water Research Institute (NEWRI), both part of NTU Singapore. The Project Officer contributes to managing and delivering research programs and impact activities, split 60% at GARC and 40% on the Mining Mineral Life project. The role covers organizing international conferences, seminars and fieldwork logistics.

Key responsibilities

• Coordinate the planning and execution of conferences, workshops, seminars, lectures and other Centre events
• Liaise with internal and external stakeholders on event requirements, budgets, timelines and deliverables
• Manage venue bookings, travel, accommodation, catering and other logistics
• Administer event registration platforms and maintain participant databases
• Prepare invitations, publicity materials, event websites and email communications
• Monitor budgets, process procurement requests and support financial administration
• Work with vendors such as caterers, transport providers, photographers and accommodation providers
• Coordinate event setup, onsite operations and attendee registration, and troubleshoot issues during events
• Arrange photography, videography and event recording where needed
• Prepare post-event reports, maintain project documentation and support reimbursement and claims
• Support website content updates and post-event publicity
• Assist in delivering international conferences at NTU and elsewhere, including travel arrangements and room bookings
• Help with hiring and onboarding of new research staff and PhD students
• Support fieldwork logistics, including flights, accommodation, visa applications, budgeting and payments

Required profile

• Bachelor's degree in Business Administration, Communications, Event Management, Project Management, Public Administration, Social Sciences, Humanities or a related discipline
• Experience in project coordination, event management or programme administration is preferred
• Experience in higher education, research administration or academic environments is advantageous

Required skills

• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong organisational, project coordination and stakeholder management skills
• Ability to manage multiple projects and deadlines, and to work independently in a fast-paced environment
• Advantageous: experience with event management systems, website content management or procurement platforms