Project Secretary cum Office Admin (Architecture)

About the role

A client operating in the architecture, urban planning and interior design industry is looking for a Project Secretary cum Office Admin. The role covers administrative support to architects, office administration, executive support and coordination of regulatory and licensing matters. The advertised salary is S$6,000.

Key responsibilities

• Provide administrative support to architects, including project documentation, correspondence, payment certifications, tender submissions and fee proposals.
• Follow up on authority submissions, permits and regulatory approvals, and assist with project compliance and clearance.
• Maintain a standardized document management system for accurate recordkeeping.
• Liaise with the Finance team on invoicing, billing, reimbursements and payment follow-ups.
• Manage timesheets, monitor project costs and support resource planning and manpower allocation.
• Oversee day-to-day office administration, including facilities management, vendor coordination and tracking of office asset and equipment loans.
• Support senior management with calendars, meetings, travel arrangements and confidential secretarial duties.
• Lead matters related to Board of Architects (BOA) licensing, ISO certification audits and renewals, and compliance with regulatory requirements and official circulars.

Required profile

• Diploma or higher qualification.
• Minimum 3 years of experience in office administration, project coordination or executive support.
• Prior experience in an architectural, interior design, engineering or built-environment consultancy is a strong advantage.
• Familiarity with Singapore architectural authority submission processes and project documentation is highly desirable.
• Knowledge of ISO standards, documentation control and audit coordination is an added advantage.

Candidates apply through the online application link; only shortlisted candidates will be contacted.