Property Executive cum Facilities Services Manager

About the role

JLL is hiring a Property Executive cum Facilities Services Manager (FSM) for an on-site position in Singapore. The role manages and monitors repair and replacement work, including defect rectification, and acts as the liaison between the building owner, the facility management contractor and tenants. It aims to deliver safe, code-compliant and functional facilities while keeping tenant needs in mind.

Key responsibilities

• Manage and monitor repair and replacement work and defect rectification, following up after the Defect Liability Period so that rectifications are completed.
• Attend project meetings and inspections, and give progressive updates and status projections to the building owner, the facility management contractor and stakeholders.
• Prepare, collate and submit engineering, facilities and project reports at the required frequency.
• Act as the liaison for all facilities services and the main point of contact for tenant engagement, addressing tenant needs and challenges caused by the works.
• Promote a "Safety First" culture, highlight safety risks to contractors and follow up on their adherence.
• Ensure compliance with safety, environmental and client standards, portfolio-wide initiatives, and local, state and federal laws and regulations affecting facilities operation.
• Comply with client policies, government regulations and JLL's internal EHS, procurement and financial procedures.
• Escalate issues that affect performance and deliverables to the manager in a timely manner.

Required profile

• Diploma in Building or Facilities Management from a recognised tertiary institution with at least 3 years of relevant experience (M&E and/or civil or building background preferred).
• OR ITE/NTC facility management or technical discipline with at least 5 years' experience.
• Knowledge of facilities management, project management and statutory requirements.
• Strong customer service, interpersonal and problem-solving skills, and good understanding of facilities operations.
• Independent, self-motivated, flexible and able to work under pressure.

Required skills

• Microsoft Office, MS Project, PowerPoint and Excel.
• Technical and project management knowledge.