Property Executive

About the role

JLL is hiring a Property Executive in Singapore, an on-site role focused on managing and monitoring repair and replacement work, including defects rectification throughout the Defects Liability Period (DLP). The executive acts as the main liaison between the building owner, the facilities management contractor (FMC) and tenants, and ensures facilities are delivered safely, in line with codes and to a high standard.

Key responsibilities

• Manage and monitor repair and replacement work and defects rectification during the DLP, and follow up after the DLP to ensure rectifications are completed.
• Liaise with the building owner, FMC and tenants, and act as the liaison with contractors; engage with tenants so their needs are met, especially where work causes inconvenience.
• Attend all meetings and inspections, give periodic updates and status projections, and submit project progress and completion reports.
• Prepare, collate and submit engineering, facilities and project reports at the required frequency.
• Build strong working relationships with client representatives and key suppliers and service providers.
• Promote a "Safety First" culture, highlight safety risks to contractors and escalate issues affecting performance to the manager.
• Ensure compliance with safety, environmental and client standards, portfolio-wide initiatives, and local, state and federal laws and regulations.
• Act as the key point of contact for tenant engagement and work on communication materials to address tenant concerns.

Required profile

• Diploma in Building or Facilities from a recognised tertiary institution with at least 3 years of relevant experience (M&E and/or civil or building background preferred); or ITE/NTC facility management or technical discipline with at least 5 years' experience.
• Experience and technical knowledge in facilities management and project management.
• Knowledge of statutory requirements.
• Good customer service, interpersonal and problem-solving skills, and ability to work independently and under pressure.

Required skills

• Technical and project management knowledge and good understanding of facilities operations.
• Microsoft Office, MS Project, PowerPoint and Excel.