Receptionist & Administrator – Integrated Facilities Management

About the role

JLL is looking for a professional Receptionist and Administrator to be the first point of contact for clients, vendors and employees in its Singapore office. You will help create a welcoming, professional image while supporting the Integrated Facilities Management team.

Key responsibilities

• Greet visitors, answer phone calls and handle enquiries with a high level of customer service.
• Book and manage meeting rooms and maintain the office supplies inventory.
• Process paperwork related to maintenance activities and keep the phone directory and company brochures up‑to‑date.
• Assist the facilities management team in overseeing on‑site contractors, sourcing vendors and coordinating services.
• Follow escalation, incident reporting procedures and comply with safety guidelines.

Required profile

• Minimum 12 months experience in a corporate reception or similar administrative role.
• Strong verbal and written English communication skills with a polished, approachable demeanor.
• Ability to stay calm, organized and proactive when handling multiple tasks under pressure.
• Professional attitude and integrity when dealing with stakeholder enquiries, issues and complaints.

Required skills

What we offer

• Competitive salary and benefits package through JLL’s Total Rewards Program.
• Opportunities for personal development in an entrepreneurial and inclusive environment.
• Support to help you reach your full potential.