Scheduling & Admin Assistant

About the role

Venture Smarter is looking for a highly organized Scheduling & Admin Assistant to keep daily operations running smoothly. This remote position supports the team by managing calendars, handling communications, and ensuring that project timelines are met.

Key responsibilities

• Manage calendars, schedule meetings and coordinate appointments across multiple time zones.
• Handle email correspondence, reminders and follow‑ups for internal and external stakeholders.
• Maintain accurate records, databases and documentation.
• Assist in preparing reports, presentations and other administrative materials.
• Support project coordination and task tracking to keep deliverables on schedule.
• Perform general administrative duties as required.

Required profile

• Proven experience in administrative support, scheduling, or executive assistance.
• Excellent organizational and time‑management abilities.
• Strong written and verbal communication skills.
• Ability to work independently, multitask and prioritize effectively.
• Reliable internet connection and a functional home‑office setup.

Required skills

• Google Calendar
• Outlook
• Google Workspace
• Microsoft Office

What we offer

• Flexible remote work environment.
• Opportunity to grow with a dynamic and expanding team.
• Supportive company culture that values initiative and reliability.