Senior Administration (HS/Assoc. Degree Acceptable)

About the role

A Singapore-based company is looking for a Senior Administration professional to manage daily office operations and act as the main link with its external accounting and financial agency. The role sits within a small team and does not require hands-on bookkeeping or tax computation, though basic financial literacy is needed to review the agency's deliverables.

Key responsibilities

• Oversee day-to-day office operations, including procurement of supplies, equipment maintenance, premises management and visitor reception
• Manage the filing and safekeeping of company documents, contracts, seals and other records
• Arrange internal meetings, take minutes and follow up on action items
• Assist management with ad-hoc administrative tasks and projects
• Serve as the sole point of contact with the external accounting firm: collect and provide monthly financial source documents such as invoices, bank statements and reimbursement vouchers
• Follow up on financial reports, tax returns and other deliverables, check them for accuracy before sending them to headquarters in Korea and Malaysia, and report progress and risks to management
• Monitor annual audits and tax filings, coordinate supplementary documents and stamp approvals, and compile internal management reports each month and send them to the Korean and Malaysian offices
• Prepare foundational documents for annual tax filings (corporate income tax, GST) and handle administrative declarations such as annual company filings and government statistical surveys

Required profile

• No specific educational qualification required; HS or associate degree acceptable
• At least 5 years of experience in administration or office management, including at least 2 years liaising with an external financial or accounting agency or submitting financial reports to an overseas headquarters
• Candidates with strong document handling and coordination skills in other industries (trading, manufacturing, investment) are welcome
• Proactive, responsible, good judgement, able to solve problems independently and work well in a small team without frequent supervision