Senior Administrative Assistant – Facilities Management

About the role

The Senior Administrative Assistant will support the Facilities Management team by preparing cost estimates, financial projections and managing budgetary controls for contractor works. You will ensure accurate payment claims, certify invoices and uphold Workplace Safety & Health standards.

Key responsibilities

• Prepare cost estimations and submit them for approval.
• Develop financial projections and monitor budgetary and expenditure controls for contractor activities.
• Process monthly IFM payment claims, final accounts and compile payment certificates.
• Conduct joint measurements with contractors, verify bills of items and ensure compliance with contract rates.
• Compile and submit payment claims, interim certificates, work orders and invoices to the Superintending Officer.
• Analyse and collate all‑star and quotation rates for future procurement.
• Maintain accountability for Workplace Safety & Health standards.

Required profile

• Diploma from a recognised tertiary institution.
• Strong organisational and coordination abilities with keen attention to detail.
• Proficient written and verbal communication skills.
• Prior experience in administrative roles is preferred.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook

What we offer

• Opportunity to work with a leading global real‑estate services firm.
• Career development and promotion‑from‑within culture.
• Commitment to diversity, inclusion and work‑life balance.
• Flexible, technology‑driven work environment.
• Continuous learning, professional development and comprehensive benefits.