Senior Assistant Manager / Assistant Manager, Faculty Affairs

About the role

The School of Materials Science and Engineering at Nanyang Technological University, Singapore, is hiring a Senior Assistant Manager / Assistant Manager, Faculty Affairs. The role provides strategic and operational leadership for the School's faculty affairs portfolio, covering recruitment and appointments, faculty lifecycle administration, engagement and recognition, space and infrastructure matters, academic events, reporting and related operations. It works within the governance framework of the College of Engineering and the University, translating their requirements into School-level plans and processes, and works closely with School leadership, faculty committees, the College, HR and other University offices.

Key responsibilities

• Lead and manage the end-to-end faculty recruitment lifecycle, including recruitment, appointments, onboarding, appraisal, promotion and reappointment, and develop strategies to attract and retain academic talent.
• Ensure appointment processes are accurate, efficient and compliant with University policies and timelines, and drive continuous process improvements.
• Drive initiatives for a collaborative, inclusive faculty culture, lead the annual performance appraisal process, and support career, leadership and succession planning.
• Manage faculty welfare and case matters, including well-being, peer-to-peer issues and student-faculty matters.
• Lead planning and management of faculty offices, researcher workspaces, research laboratories and shared facilities, and support space and infrastructure policy, planning, data analysis and documentation.
• Serve as the primary liaison for faculty affairs queries from the Chair and senior leadership, coordinate with the College of Engineering, and engage HR, finance and administrative teams.
• Maintain accurate faculty records and databases, analyse faculty data and prepare management reports, dashboards, presentations and briefing materials for senior leadership.
• Provide operational guidance and support to team members, and carry out ad hoc activities as requested.

Required profile

• A recognised Bachelor's, Master's or PhD degree (or equivalent).
• At least 5 years of relevant experience in people management, faculty administration, human resources or a related field.
• Ability to balance strategic thinking with hands-on operational execution.
• High level of integrity, professionalism and discretion in handling confidential information.

Required skills

• Strong organisational, planning and project management skills, able to manage multiple priorities.
• Excellent stakeholder management and interpersonal skills.
• Strong analytical and problem-solving skills with a data-driven approach.