Senior Executive Assistant - APAC Real Estate

About the role

Barings is looking for an experienced, proactive Executive Assistant in Singapore to support the Managing Director and Head of Real Estate APAC (ex-Australia). The role covers travel, scheduling, email and administration across multiple time zones, while also supporting the Singapore-based APAC Real Estate team. Time is split roughly 55% executive support, 35% team support and 10% events and ad hoc projects. The position requires absolute discretion and excellent PowerPoint and Excel skills.

Key responsibilities

• Manage the executive's calendar across Asia, Europe and US time zones, prioritising commitments and resolving conflicts proactively.
• Coordinate internal, investor and board meetings, prepare agendas and briefing materials and track follow-up actions.
• Plan and book complex international travel, including flights, accommodation, itineraries, visas and entry requirements, in line with firm policy, and respond to travel disruptions, including outside normal hours.
• Provide calendar, travel, expense and administrative support to the Singapore-based APAC Real Estate team.
• Draft, proofread and format correspondence, memos and presentations to a high professional standard, and act as first point of contact for internal and external stakeholders with complete discretion.
• Process expenses, invoices and document approvals, maintain files and contact lists, and track key deadlines including compliance and regulatory requirements.
• Support interview scheduling, onboarding and new joiner set-up, and help with team meetings, events, presentations, investor materials and board papers.
• Collaborate with assistants in other offices such as Tokyo and Seoul and provide cover as needed.
• Support special projects and events such as fund launches and investor conferences, and identify process improvements, including effective use of Microsoft 365 and Copilot.

Required profile

• 4-5+ years as an Executive Assistant, ideally supporting Managing Directors or senior executives.
• Diploma or degree, or equivalent experience.
• Multinational or regional experience, e.g. a global financial institution, asset manager, professional services firm or multinational corporation.
• Background in real estate investment, private markets, asset management or financial services is preferred.
• Excellent written and spoken English, with strong drafting, proofreading and editing skills.
• Experience managing complex calendars across time zones and frequent international travel.
• Familiarity with APAC visa and entry requirements and corporate travel booking platforms is desirable.
• Complete discretion, organisation, flexibility and cultural awareness with diverse stakeholders across Asia and globally.

Required skills

• Advanced Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and SharePoint skills are essential.
• Excellent PowerPoint and Excel skills.