Senior Executive / Assistant Manager - Investment Operations & Admin

About the role

JTC is hiring a Senior Executive / Assistant Manager to provide operational and administrative support to its Investment Division. You will help keep day-to-day investment operations and administrative functions running smoothly within a small, dynamic team, supporting performance reporting, reconciliation, compliance monitoring, counterparty documentation and general coordination.

Key responsibilities

• Performance reporting: prepare periodic reports for internally managed and externally placed portfolios, compile data from custodians, fund administrators and internal systems, and keep portfolio performance records accurate.
• Document management: maintain a repository of investment management agreements, subscription agreements and side letters, track key terms and renewal dates, and help coordinate document review with external counsel and counterparties.
• Compliance monitoring: monitor portfolios against investment guidelines and mandates, maintain compliance records, flag issues for escalation and support compliance reports.
• Governance and audit support: update operational policies and procedures, follow up on audit findings and action items, and prepare materials for internal audit reviews and governance meetings.
• Liquidity management: monitor cash positions and cash flows, coordinate cash movement instructions to custodians and fund managers, and record liquidity transactions and balances.
• Reconciliation: reconcile portfolio valuations, cash positions and transaction records against custodian and fund administrator statements, and follow up on discrepancies.
• Securities settlement and trade support: track and confirm trades, follow up settlement status with custodians and counterparties, and resolve routine settlement queries.
• Counterparty liaison: act as operational contact for fund managers' operations teams, custodians and fund administrators, and escalate complex matters to senior team members.
• Technology support: assist with onboarding and implementation of operations and portfolio management systems, including data entry, system testing and workflow documentation.
• Administrative support: manage calendars, coordinate travel and meetings, prepare meeting materials, and handle confidential information with discretion.

Required profile

• Up to 3 years of relevant experience in an investment operations or financial services support role.
• Prior exposure to investment operations, fund administration or financial services is an advantage.
• Strong organisation, attention to detail and accuracy with data and documentation.
• Able to manage multiple priorities in a fast-paced environment and to work independently in a lean team.
• Good interpersonal and communication skills, able to deal professionally with external counterparties.
• Proactive, resourceful and willing to learn across administrative and operational functions.