Senior Executive/Assistant Manager, Research Admin

About the role

The School of Electrical and Electronic Engineering at Nanyang Technological University seeks a motivated Senior Executive/Assistant Manager to support research administration. You will ensure smooth execution of research grants, manage fund utilisation, and coordinate research manpower and procurement activities.

Key responsibilities

• Provide comprehensive administrative support to faculty, including procurement, claims, travel arrangements and documentation submissions.
• Support pre‑ and post‑award grant administration such as proposal preparation, reporting, compliance and documentation.
• Monitor grant expenditure, burn rates, budget utilisation and timelines, highlighting risks for principal investigator intervention.
• Coordinate procurement of research equipment, consumables, software and services in line with delegation of authority and funding terms.
• Assist recruitment and appointment processes for research staff (RAs, RFs, post‑docs), including contract renewals and onboarding.
• Organise research seminars, academic visits and related events, handling logistics, funding paperwork and documentation.
• Liaise with the Research Office, Finance, HR, vendors and external stakeholders to resolve budgetary, compliance or process issues.
• Maintain accurate datasets for research reporting and performance indicators for internal and external submissions.
• Contribute to workflow digitalisation, dashboard development and process improvements to boost operational efficiency.
• Support academic processes such as exam administration and mark entry, and provide secretariat support for committees and meetings.

Required profile

• Bachelor’s degree.
• Minimum three years of experience in research administration, grants management, procurement, research finance or project coordination (experience in a tertiary or research environment preferred).
• Strong communication, organisational and stakeholder‑management abilities.
• Ability to work collaboratively in a fast‑paced, diverse team.
• Previous experience in data analytics or statistical analysis is advantageous.

Required skills

• Data analytics
• Statistical analysis